Receipts

A receipt is proof that a payment was made. PaidFast issues one automatically whenever an invoice is paid, so you never have to write one by hand. Receipts are available on every plan.

#When receipts are issued

• Online payments — when a customer pays through the portal (M-Pesa, card, Pesapal, mobile money, PayPal), PaidFast records the payment and issues a receipt.
• Manual payments — when you record a payment yourself for cash or a bank transfer, a receipt is issued for that payment too.

The customer is sent the receipt over the same channel the invoice used (email or WhatsApp), and it's available in their portal.

#Receipt numbering

Receipts are numbered so each one is unique and sequential for your business. You'll see a clean, per-business receipt number (for example SUB-000001-style sequences for subscriptions), which makes reconciliation and record-keeping straightforward.

#Finding receipts

Open Receipts in the sidebar to see every receipt issued, who it was for, and which invoice and payment it relates to. Open any receipt to view or download it.

#What's on a receipt

• Your organization branding and details.
• The customer.
• The invoice it settles and the payment method used.
• The amount and date paid.
• A unique receipt number.

#Partial payments

If a customer pays an invoice in parts, each payment produces its own receipt for the amount paid, and the invoice stays Partially paid until the balance is cleared.