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Tax settings

Set your tax system and registration so PaidFast applies the right tax and keeps your invoices compliant.

PaidFast applies tax to your invoices based on your organization's tax settings. Getting these right means every document shows the correct tax and, where supported, meets your country's compliance requirements.

#Tax system

Your tax system is set from your country and can be chosen in Organization settings. Supported systems include:

  • Kenya eTIMS — enables eTIMS compliance validation and eTIMS document imports.
  • Uganda eFRIS — the Uganda tax system (import support is being added).
  • A country-neutral default when no specific adapter applies.

#Tax registration

Enter your tax registration number (for example your KRA PIN in Kenya) in your organization profile. This number:

  • Appears on your invoices and receipts.
  • Is required for eTIMS validation to succeed.

#Applying tax to documents

Tax is applied per line item on invoices and quotations, using the rate appropriate to your setup (for example VAT). You can:

  • Set a default tax on saved items so it's applied automatically.
  • Adjust tax on an individual line when needed.

PaidFast calculates the tax and total for you as you build the document.

#Environment: sandbox vs production

For compliance systems, PaidFast distinguishes a sandbox/test environment from production. Sandbox lets you validate the flow without filing real documents; production connects to the live tax authority behaviour. Set this alongside your tax system in organization settings.

  • Withholding tax — track tax withheld by your customers.
  • Kenya eTIMS — compliance validation for Kenyan invoices.
  • Tax imports — bring eTIMS documents into PaidFast as invoices.
Tax settings · PaidFast Docs